To streamline the process of retrieving attendee travel information by merging it with registration information, SignUp4 developed the SignUp4 Travel Management System, which seamlessly integrates with the SignUp4 Event Management System and Global Distribution Systems (GDS). This integration makes all aspects of travel management easier to track and less time consuming.
Integrated Travel Logistics
- Direct GDS integration allows real time reporting from unlimited Passenger Name Record (PNR) bookings.
- Automatically match PNR bookings with attendee’s registration data to create arrival/departure manifests.
- Change history and exception reports allow tracking of booking changes and any attendees who have not yet booked travel or booked outside of set date ranges or destinations.
- Coordinate detailed travel arrangements for the event such as airport ground transportation, late arrivals, and receive hotel check-in confirmations.
Unparalleled Communications Capabilities
- Generate attendee confirmations containing all registration, travel, and hotel accommodation information in a single document, e-mail, or internet accessible file.
- Exception reports allow planners to alert attendees if they have not booked travel or hotel for an event, or if they have booked outside the specified date range for the event.
- Send hotels and ground transportation providers links to real-time reports to keep all necessary parties up to date with attendee arrival/departure times, changes to booking information, contact information, and more.
Budgeting, Policy Compliance, and Cost Reporting
- GDS integration provides the ability to budget and plan for hotel and airfare costs.
- Comply with corporate travel booking requirements, preferred hotels arrangements, and other policies for utilizing negotiated vendor agreements.
- Travel spend reporting provides cost monitoring abilities, giving corporate event planners and business travel planners the tools they need for effective travel cost control.
For more information, please call (866) 744-6874 or email Sales@signup4.com!
